Connecting

Executive Assistant

Job Title: Executive Assistant
Contract Type: Contract
Location: Charlotte, United States
Industry:
Salary: USD1 per hour
Start Date: 2018-05-21
Reference: 81913
Contact Name: Braquece Smith
Contact Email: braquece.smith@nesgt.com
Job Published: May 03, 2018 20:36

Job Description

Job Description

Duties ?

·         This position plays a critical role in supporting the assigned senior executive(s) in all day-to-day activities.

·         Enhances executive’s effectiveness by providing confidential executive administrative support. The person in this position must maintain the highest level of confidentiality and diplomacy regarding all information

·         Frequently compose and finalize complex correspondence, documents, meeting minutes, reports and other-format documents

·         Produces information and reports by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics

·         Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications

·         Maintains executive’s appointment schedule by planning and scheduling meetings and conferences, teleconferences and travel

·         Manage team logistics and calendars for meetings and conferences, including travel and catering as requested

·         Welcomes guests and customers in person or on the phone; answering or directing inquiries

·         Prepares reports by collecting and analyzing information

·         Provides historical reference by developing and utilizing filing and retrieval systems

·         Maintains office supplies inventory levels; anticipating needed supplies; evaluating new office products; placing and expediting orders; verifying receipts of supplies

·         Ensures operation of equipment by completing preventive maintenance requirements; calls for repairs

·         Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies?

 

Requirements?

·         Typically requires Bachelor’s degree or at least 10 years’ experience supporting executive leaders

·         Experience managing multiple assignments/projects and conflicting priorities with the pressure of short, demanding deadlines in a fast paced environment

·         Ability to work independently and follow complex, multi-step procedures to complete tasks

·         Basic accounting knowledge preferable

·         Proficient with Microsoft Office Suite, 10-key and (multi-line) phone systems

·         Maintain confidentiality as required and appropriate

·         Enjoys working in a team environment and comfortable assisting and standing in for peers and working across levels of the organization as needed

·         90% of this position’s duties require use of a computer

·         May require support for events and activities in the evenings and during weekends?