Plant Administrator

Job Title: Plant Administrator
Contract Type: Contract
Location: Vidalia, United States
Salary: Competitive
Start Date: 2018-09-16
Reference: BH-89660
Contact Name: Erica Williams
Contact Email:
Job Published: September 17, 2018 21:34

Job Description


Role Title: Plant Administrator

Reporting To: Plant Manager

Department: Battery Anode Material (BAM)

Project Location: BAM Project, Louisiana

Engagement: Full time Roster: Monday to Friday


This key role is responsible for planning, implementing and maintaining administrative systems to support the BAM operation and identifying strategies to streamline administrative processes.


    • Assist the Finance and Business Administration Manager to establish and maintain administrative functions across the BAM operation.

    • Maintain project documentation including safety records, production schedules and daily activity log sheets.

    • Manage site rosters, timesheets and travel arrangements as required.

    • Assist with the purchasing of Project related goods and services and coordination of the associated logistics.

    • Raising purchase requisitions, expediting orders, reviewing and receipting invoices and actioning discrepancies as necessary.

    • Processing shipping documentation such as manifests, payments, receipts and associated reports and reconciliations.

    • Conduct regular stock-takes on site for all inventory and consumables.

    • Assist the Finance and Business Administration Manager with the Accounts Payable and Accounts Receivable functions for the Project.

    • Facilitate the reliable and adequate flow of information across teams to enable efficient business operations.

    • Record items issued to employees including PPE, consumables and tooling.

    • Maintain filing systems, archives and databases.

    • Monthly reporting on forecasted vs actual/committed data via Pronto Cube reporting.

    • General administrative duties including PPE & stationery orders, directing phone calls and maintaining kitchen supplies.

    • Build and maintain credible relationships with key internal and external stakeholders.

    • Assist the Plant Manager by collating information required to execute daily, weekly and monthly reports.

    • Ensure own behavior is aligned with the Company Values at all times and encourage others to do the same.

    • Any other duties as reasonably directed by the Plant Manager.


    • Education – High School Diploma as a minimum.

    • 5+ years’ experience in a similar role within a manufacturing, engineering or construction environment.

    • Excellent time management skills and ability to effectively prioritize, multi-task and meet deadlines.

    • Self-starter and ability to work autonomously.

    • Proficient using Microsoft Office Suite (Word, Excel, Outlook).

    • Sound communication skills and excellent interpersonal skills.

    • Ability to work well in a team, keep required work schedules, focus on attention to detail and drive compliance with Company policies and procedures.

    • Previous experience in a start-up environment is highly valued.

    • Previous experience in coordinating and monitoring contractors, suppliers and vendors.