Asset Expense Management Analyst

Job Title: Asset Expense Management Analyst
Contract Type: Contract
Location: Westside, United States
Salary: Competitive
Start Date: 2018-11-05
Reference: BH-92043
Contact Name: Braquece Smith
Contact Email:
Job Published: October 23, 2018 21:26

Job Description


Manage the redirection of vendor invoices to email account

Manage vendor to issue electronic invoices

Report missing invoices

Ensure accuracy of all the invoices.

Investigate unusual increases/decreases in the invoices and related.

Monitor variances in invoice amounts by carriers/accounts

Submit documentation and claims for all billing errors and/or overpayments to Vendors

Ensure payments are made on time without delay to ensure service availability.

Perform payment investigations when service provider claims that they haven’t been paid.

Ensure invoices are properly loaded into SABIC AP system (i.e. in SAP:  create ‘SES’, print invoice, add SES and PO to invoice, submit to AP) for timely processing.   After moving to Autopay, verify invoices match amount billed in appropriate system.

Ensure payment is applied to the correct telecom account.

Create PR/POs on a yearly basis in SABIC’s SAP system when applicable.  As we move to autopay, this will no longer be valid.

Manage the transition to Autopay with the Vendors


24 vendors

Approximately 72 vendor accounts.

Approximately $200,000 in monthly invoices

Approximately 72 invoices monthly.

Approximately 30-40 POs generated yearly.Reporting

Report of invoices received from carriers/accounts

    • Maintain minimum of 13 months historical usage and billing for report queries:

        • Monthly service, total current charges, payments applied, late payment fees, past due balances, service start and end date.

    • Report in USD

    • Report on previous balances and/or credits by account

    • Report amounts, account #, invoice #, carriers, vendor ID #s, locations, country, PO #s, line/circuit identifiers


            • Telecom Account Optimizations

                • Perform ongoing invoice audit.  Ensure the correct application of customer provided rates, tariff guidelines, country specific government regulations, special contracts, and regulatory surcharges, past due balances, and identify misapplied payments and vendor invoices paid in error.

                • Submit optimization savings recommendations to customer that can result in ongoing cost reductions. 

                • Submit to Customer a ‘savings tracker report’ on a periodic basis which will detail the new audit opportunities and the current status of previous submissions.

                • Verify expense reduction and/or credit in subsequent billing

                • Review service provider contracts to ensure they are renewed timely and accurately.

                • Maintain inventory.

                    • Update inventory from Customer MACD activity.  Includes contract dates, and when due.

                    • Submit and track MACD and Tag and Locate requests to/with the carriers

                    • Document circuit details.

                        • Work with Carrier to document all account #, contract ID, and circuit ID correlations

                        • Work with local site contacts to tag circuits and document their location on-site

                • Verification of move, add, change or disconnection of Telecom Services

                • Perform yearly audit of contracts.

                • Perform yearly audit of inventory:

                    • Rolling audits for circuits

                        • Example:  request usage info from carriers

                            • Dial in/out for voice;  util % for network to identify a ‘yes’ or ‘no’ if this circuit is in use.