Procurement Administrator

Job Title: Procurement Administrator
Contract Type: Contract
Location: Calgary, Canada
Salary: CAD23 per hour
Start Date: 2018-10-30
Reference: BH-93512
Contact Name: Courtney Blazevic
Contact Email:
Job Published: October 30, 2018 20:27

Job Description

NES Global Talent is a leading global technical recruitment company providing professional contract and permanent staff to a diverse world-wide client base within the oil & gas Industry. Our client, is currently seeking a Procurement Administrator in Calgary, AB. The qualified candidate would preferably be local or have accommodations in the Calgary area as no LOA will be given. The schedule is Monday-Friday, 40 hours per week. 

This is a great opportunity for a candidate with a background in invoicing and payment process systems, understanding of supply Chain Management processes and strong customer service capabilities. 

• Create purchase requisitions from defined requirements in support of Business Unit activities as required 
• Monitor approval of requisitions and complete requisition changes as required 
• Complete trouble shooting, and problem resolution as required 
• Create and approve purchase orders as per established approval authority and processes. 
• Investigate and problem solve specific supplier PO issues when required through to issue identification and issue resolution 
• Link supporting documentation (Outline agreement/Generic Decision Summary Exception) to requisitions when created or monitor purchase requisitions for Procure to Pay compliance, purchase orders to supplier outline agreements or Decision Summary Exceptions (DSE) and where no documentation exists, escalate to the Procurement Team Lead 
• Monitor approval of purchase orders and transmit approved purchase orders to the suppliers on a timely basis. Escalate when necessary to meet Business Unit Service level agreements 
• Manage purchase order lifecycle which includes resolution of invoice problems, clearing Goods Received/Invoice Received imbalances, vendor payment and closure of purchase orders on a timely basis 
• Support specific Business Unit by responding to email and phone inquiries from the Business Unit on any supplier, requisition or purchase order related information 
• Accountable for accurate purchase order tax code assignment, complete and accurate material purchase order delivery instructions and plant code - cost object alignment on all purchase orders issued 
• Resolve problem invoices in conjunction with third party automated payment system (Cortex) 

• High School diploma 
• 1 - 5 years’ experience in field related business 
• Attention to detail, accuracy, speed and analytical skills 
• Experience with MS Office suite, with priority focus on MS Excel 
• Investigative and analytical skill set to achieve problem root cause identification and solution 
• Ability to handle large volume of work 
• Strong interpersonal and communications skills 

• Post-Secondary education 
• Supply Chain Management 
• Experience in a Service Centre 
• 2+ years of experience in a procurement environment 
• Enterprise experience in SAP MM 
• Contract Management knowledge including contract administration 
• Experience with Enterprise Resource Planning (ERP) software systems 
• Understand supplier invoicing and payment process (SES receipts, invoice submission and approval) and typical root causes for SES errors and problem solving 
• Understand Supply Chain Management processes and integration points