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Invoice Administrator

Job Title: Invoice Administrator
Contract Type: Contract
Location: Calgary, Canada
Industry:
Salary: Competitive
Start Date: 2018-12-11
Reference: BH-96021
Contact Name: Courtney Blazevic
Contact Email: courtney.blazevic@nesgt.com
Job Published: December 11, 2018 15:37

Job Description

NES Global Talent is a leading global technical recruitment company providing professional contract and permanent staff to a diverse world-wide client base within the oil & gas Industry. Our client, is currently seeking an Invoice Administrator for a 1 year contract in Calgary, AB. The qualified candidate must be local to Calgary or be able to provide accommodations as no LOA will be provided.

Job Description:

Review and process Purchase Requisition (PR) requests in SAP

Ensure that the requests capture the following information:

     A description of the goods or services required/scope of work

     Estimated total cost of the goods/service (if known)

     Date the goods/service is required/completion date

     Required delivery location and method of delivery

     Vendor and vendor contact information

     Quotations

     Proper rates are used on quotations  

     AFE/GL coding

     Special instructions from the PM

     Vendor has a valid contract with Client; if not, initiate new vendor request process

Review and process Purchase Requisition (PR) requests in SAP    

Collaborate with Project Controls, Project Managers, vendors, and Supply Chain Management to  ensure smooth PR creation and approval process  

Review timesheets/job tickets/daily cost reports/draft invoices and ensure costs associated with them are within scope, Purchase Orders, and budget, and are approved by Field Inspectors and Project Managers

Enter and attach timesheets/job tickets/daily cost reports/draft invoices as Goods/Service Receipts in SAP to meet payment, accruals, and forecast deadlines

Flag Project Managers and Project Controls when costs are approaching and/or are over Purchase Order values and budget

Provide PO allocation instructions to Supply Chain Management as necessary

Investigate invoices blocked for payment and apply corrective action to free invoices for payment

Handle invoice payment inquiry from vendors and internal stakeholders

Follow up on invoices and discrepancies and provide instructions to vendors as required

Ad-hoc requests (i.e. review non-PO invoices, validate coding, generate reports, etc.)

Requirements

  • SAP Background
  • 3-5 years of experience
  • Experience entering and working with purchase requisitions

All Qualified Candidates will be contacted.