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Invoice Coordinator

Job Title: Invoice Coordinator
Contract Type: Contract
Location: Calgary, Canada
Industry:
Salary: Competitive
Start Date: 2019-01-16
Reference: BH-97665
Contact Name: Courtney Blazevic
Contact Email: courtney.blazevic@nesgt.com
Job Published: January 21, 2019 16:17

Job Description

NES Global Talent is a leading global technical recruitment company providing professional contract and permanent staff to a diverse world-wide client base within the oil & gas Industry. Our client, is currently seeking an Invoice Coordinator in Calgary, AB. The working schedule would be Monday- Friday, 8 hours/ day.

Key Responsibilities

Invoice Coordination  

  • Act as liaison between Invoice Administrators/Project Controls Specialists and Accounts Payable to ensure the accurate reconciliation of discrepancies found in invoices
  • Run weekly Pivot Table reports to identify discrepancies, and work with Invoice Admins to ensure invoices are paid in a timely manner.
  • Work with Invoice Administrators/Project Controls to IR invoices, matching vendor submitted invoices with SAP entries through Open Invoice software.
  • Attend interdepartmental meetings; working on automated processes and improvements to work flow.
  • Utilize Excel based invoice trackers to follow the work flow of invoices, from Good Receiving to SAP clearing and payment dates.
  • Work with SCM to resolve PO setup issues such as tax codes, PO Line Item breakdowns and payment terms.
Overall Process Follow Up

  • Track invoice process issues with any related  details to facilitate follow up and corrections (example: description of process risks, foreseen impacts, proposed solutions, etc.).
  • Liaise with Accounting department regarding accounting system issues, vendor payment updates,  and other payment related issues
  • Perform other related duties as assigned
Qualifications

  • Minimum 3-5 years of experience related to Project Controls / Supply Chain Management/ Invoice Management and Processing.
  • SAP and Accounting background will be an asset
  • Strong technical skills, especially with Microsoft Office  Excel and Sharepoint
  • Good oral and written communications skills
  • Great approachability and interpersonal skills
Job ID# 97665