Accounts Payable Administrator

Job Title: Accounts Payable Administrator
Contract Type: Contract
Location: Grande Prairie, Canada
Salary: Competitive
Start Date: 2019-01-29
Reference: BH-98564
Contact Name: Kayla Hill
Contact Email:
Job Published: January 29, 2019 19:22

Job Description

The Accounts Payable Clerk is responsible for accounts payables both manual and electronic.  The position entails data entry and Excel spreadsheet usage. The ability to multi-task and to work effectively, while utilizing excellent communication skills is necessary.

Accounts Payable

  • Processing a large volume of electronic invoices, with an accuracy target of 95%
  • Process manual and summary invoices
  • Verify coding and review invoice detail for payment
  • Importing data using Excel into the invoicing system
  • Processing and distributing incoming and outgoing mail
  • Responding to vendor inquiries
  • Reconciling vendor statements
  • Communicating via telephone to both internal and external individuals
  • Providing coverage during colleague vacation or absence
  • Correspondence with Calgary AP - new vendor setup/changes
  • Follow accounts payable procedures and systems
  • Bring forward ideas toward creating efficiencies improving processes
  • Work with Vendors to ensure invoices are received with all pertinent data (cost centres, approvals, etc.) to expedite payment and reduce errors
  • Work with vendors and Area Foreman to expedite payment and potentially reduce invoice dollars.
Cost Reporting

  • Run E1 reports upon requests from Foreman, Superintendents, Supervisor, etc.
  • Print hard copy of invoices in question
  • Journal entries

  • Filing, and other duties as required
  • Reception phone coverage if needed
Physical Requirements

  • Ability to sit for long periods of time
  • Ability to lift 25 KG when unloading supplies
  • Ability to climb stairs