HR Project Coordinator

Job Title: HR Project Coordinator
Contract Type: Contract
Location: Calgary, Canada
Salary: Competitive
Start Date: 2019-02-19
Reference: BH-99778-1
Contact Name: Malgorzata Stefan
Contact Email:
Job Published: February 19, 2019 16:09

Job Description

NES Global Talent is a leading global technical recruitment company providing professional contract and permanent staff to a diverse world-wide client base within the oil & gas Industry. Our client is currently seeking a HR Project Coordinator in Calgary, AB for a 4 month contract.

Key Accountabilities
  • Obtain updates for reports from work-stream leads, validate formatting, grammar, spelling and terminology, and consolidate reports as required for the PMO.
  • Manage Outlook project calendars, book meeting rooms, record and compile meeting minutes/decisions/actions, manage all logistics required for the meeting/workshop, including but not limited to creating/consolidating agendas & presentations and ensure meeting room technology is operational in a timely manner.
  • Follow up and ensure actions and decisions are carried through in a timely manner, and update documentation and/or the PMO accordingly.
  • Oversee central storage location for program and project documentation (meeting minutes, decision records, project artifacts, contracts, test documentation & signoffs, etc) and provide assistance to work-streams in ensuring appropriate artifacts are completed for each stage gate/milestone.
  • Help prepare presentations and reports as required.
  • Provide general administrative support to the PMO and work-streams.
  • Process Contracts, Agreements and Purchase Orders according to company policies and procedures.
  • Create and update program shared documents such as organizational charts and key meeting calendars.
  • Provide on/off-boarding support to members in the program.
  • Provide communications/bulletins to PMO, stakeholders and work-streams as required.
  • Arrange travel and prepare expense reports specific to the program.
  • Create templates & ensure governance related to audit & policies & procedures.
  • From time to time, PMO members may be asked to provide support in other areas.


  • Minimum of 5 years administrative experience required.
  • Individuals with large complex program experience will be given priority.
  • Excellent oral and written communication, including proofreading and editing skills, critical to this role.
  • Intermediate to advanced skills in network document management and MS Office (Word, Excel, Outlook, PowerPoint) required.
  • Strong organizational skills with the ability to set priorities, follow-up and coordinate the efforts of others, and meet deadlines.
  • Strong interpersonal skills and the ability to build relationships with others.
  • Livelink, financial and/or contract acumen would be beneficial.
  • Attention to detail, analytic abilities, a ‘service’ mind-set and reporting are essential to this role.