Permit to Work Coordinator

Job Title: Permit to Work Coordinator
Contract Type: Contract
Location: Singapore, Singapore
Salary: Market Rate
Start Date: 2019-04-10
Reference: BH-103693
Contact Name: Iana Manalo
Contact Email:
Job Published: April 11, 2019 08:54

Job Description

  • The Permit to Work Coordinator focuses on coordination of field executed work during the commissioning phase for all equipment under commissioning control.
  • The Permit to Work Coordinator is responsible for the issuance, recording, suspension and tracking of permits.
  • The Permit to Work (PTW) Coordinator will lead the PTW team and ensure all PTW personnel are following the PTW Procedure.
  • The role is characterized by:
    • Familiarity with Work Management Systems and permitting practices as well as the tasks relating to commissioning and start-up of the facility 
    • Collaboration with the work force to ensure requirements for safe execution of work are clearly understood and adhered to
    • Leadership to ensure project priorities of safety, quality, and schedule are achieved; includes a high level of assertiveness to ensure effective communication and control of permitting processes 
  • Ensure that Permits are issued according to Permit To Work Procedure
  • Ensure all users of the PTW and Lock Out Tag Out (LOTO) procedure are appropriately trained in its use and application. 
  • Ensure all necessary signatures, documents, and approvals are obtained to execute work. Ensure that all appropriate communications to the workforce are executed timely (e.g., Livening Up Notices)
  • Ensure that a Job Safety Analysis is prepared and attached for all activities; ensure defined precautions are identified and applied
  • Control of Commissioning permits issued for work on the facility; control of permits for Construction work in commissioning controlled areas 
  • Inform operational personnel regarding the reinstating of Temporary Defeats and lock outs
  • Ensure permits are cancelled or closed out appropriately
  • Lead the regularly scheduled SIMOPS meeting
  • Provide information to the Person In Charge (PIC) pertaining to daily SIMOPS; provide statistics and updates on PTW progress
  • Verify that each new PTW does not conflict with other existing activity
  • Monitor the PTW system and assessments and provide reports to site management regarding improvement opportunities as well as things that are going well.
  • Provide site management with ideas and recommendations for improving safety and efficiencies in the WMS
  • Manage the Permit to Work office
  • Maintain the PTW log and board displaying all permits and certificates in use
  • File permits for future use and incident investigation; and managing removal of old permits past the defined records retention time
  • Ensure consistency of PTW application and process
  • Coach and manage PTW applicants and PTW personnel
  • Control Electrical and Mechanical Lockout, Tag out of Equipment and systems
  • Oversee the isolation register maintenance
  • Check that all isolation certificates have been correctly completed and verified by a second party
  • Review and endorse isolations
  • Conduct PTW and LOTO audits – both infield and office based to ensure system effectiveness and compliance
  • Ensures Barriers and signs are in place

  • 20 years’ of closely related professional experience
  • Discipline appropriate certification(s), or equivalent professional experience
  • Proficient in Work Management Systems
  • Demonstrated leadership skills through previous supervisory position, team leader position, etc.
  • Effective verbal and written communication skills; ability to clearly and concisely track active work and communicate with permit holders, PIC, area authorities & isolation authorities
  • Ability to adapt to tight deadlines, heavy workloads, and frequent changes in priorities
  • Knowledgeable of typical Work Management Systems, Commissioning activities and typical safe guards necessary for energy isolation • Proficient in Microsoft Office suite of software programs
  • Eligibility to work in Singapore without sponsorship.