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Document Control Specialist

Job Title: Document Control Specialist
Contract Type: Contract
Location: Chatham, Canada
Industry:
Salary: Competitive
Start Date: 2019-04-16
Reference: BH-106650
Contact Name: Kyleigh Semmens
Contact Email: kyleigh.semmens@nesgt.com
Job Published: April 17, 2019 23:30

Job Description

Our client, is currently seeking a Document Control Specialist in Chatham, ON for a contract position. 

 

Develop and maintain a comprehensive Document Controls Program using Project Wise as the database for all documents to be retained. Provide program management support and interface with employees at various levels of the organization. 
• Responsible for managing, storing, organizing and tracking project related documents for major expansion projects. 
• Collect and maintain files of the latest revision level. 
• Ensure adherence to record retention policies and document lifecycle procedures 
• Ensure that all users have the latest revision of appropriate documentation in a timely manner, and ensure that obsolete documentation is removed from distribution. 
• Receive and process various documents such as Requests for Information (RFI's), ECN’s (Engineering Change Notices), and track the requests 
• Process outgoing documents/responses and maintain a tracking system 
• Responsible for training employees on the Document Controls Program process and procedures 
• Assist with file migrations and audits as needed. 
• Perform administrative tasks as needed. 

MUST HAVES: 
• Previous experience (5 years minimum) working in construction industry, with direct involvement in document controls 
• Post-secondary education in related technical discipline 
• Strong interpersonal skills and communication methods to build interpersonal relationships with internal and external business partners. 
• Able to write technical process and procedure documents. 
• Able to work with other employees to develop and continuously improve the document controls program. 
• Excellent analytical skills to assess business problems and help organization management to move toward a desired future state. 
• Excellent organizational, communication, and time management skills including the ability to multitask and prioritize. 
• Able to work in a fast-paced and deadline driven environment 

NICE TO HAVES: 
• Previous experience with ProjectWise would be considered a strong asset