Information Management Coordinator

Job Title: Information Management Coordinator
Contract Type: Contract
Location: Aberdeen, Scotland
Salary: Competitive
Start Date: 2019-04-17
Reference: BH-106706
Contact Name: Thomas Watkins
Contact Email:
Job Published: April 18, 2019 18:24

Job Description

Key Roles and Responsibilities;
  • Ensure new/ revised documentation is uploaded to CUE's Document Management System, Documentum, in compliance with the CUE information management process:
    • Work closely with vendors who have access to Documentum, particularly the ESC, to ensure compliance with the process. Provide guidance, for example, on numbering & revision conventions, formats, collaboration mechanisms, delivery and handover requirements
    • Work with ESC to meet work pack and as-building targets
    • Process ad-hoc drawing requests to be executed by the ESC
    • Address minor drawing updates using AutoCAD
  • Perform compliance monitoring & QA/QC activities to ensure information integrity
  • Assist with Data Remediation strategy. Suggest and implement solutions to improve:
    • Documentum search function success rate
    • Legibility
    • Technical Accuracy
  • Carry out checks as part of the Management of Change process to ensure process safety information has been updated correctly
  • Support the data transition from CUE to the new owner.

Required Skills and Experience:
  • Five years’ experience of working in Information Management teams and with Information Management Processes.
  • Good knowledge of document management systems functionality and operation, including metadata modifications/maintenance, content maintenance, bulk content changes and CAD understanding.
  • Understanding of the Information Management needs of an Exploration and Production company and its associated business processes.
  • Experience of dealing with various engineering discipline and information categories, such as P&IDs, data sheets, piping isometrics and engineering work packs.
  • Proactive in identifying and implementing improvements to process workflows.
  • Experience of dealing with engineering personnel, both on and offshore to and deal with their requests and requirements.
  • Effective verbal and written communication skills.
  • Fully conversant in excel, particularly in importing data from Documentum to make mass changes