Contract Officer

Job Title: Contract Officer
Contract Type: Contract
Location: Jakarta, Indonesia
Salary: Competitive
Start Date: 2019-06-24
Reference: BH-107818-1
Contact Name: Aaron Lopez
Contact Email:
Job Published: June 25, 2019 12:09

Job Description


  1. Minimum education: Associate/College/Technical Grade on Business Administration
  2. Minimum 7-10 years of experience – preferably from oil & gas or mining industry
  3. Able to work with Microsoft Office applications: Word, Excel, Power Point & Visio
  4. Familiar with SAP system
  5. Fluent in English (oral and written)
  6. Able to manage time and handle multiple tasks
  7. Able to work independently/less supervision
  8. Willing to work extra hours to complete the work
  9. Willing to travel to company’s site office (Sumbawa)
Major Accountabilities:
  • Perform daily contracting activities with regards to purchasing & service of materials and/ equipment requested by Users ensuring that they are processed under company’s standard, procedures, and regulations
  • Review and ensure the accuracy and completeness of incoming PR, adequacy of scope of work and any other exhibits, develops and reviews RFQ, and supervises procurement process in accordance to Procurement Procedures
  • Register new supplier in company’s portal
  • Conduct pre-qualification before preparing Request for Quotation (RFQ) or tender document
  • Studying market reports, trade periodicals and sales promotion materials and visiting trade shows, factories;
  • Selecting products/services that best fit the establishment's requirements;
  • Obtains quotations or proposals from suppliers/contractors, evaluates and prepares equalization or award recommendation. Obtain appropriate approvals for selected suppliers/ contractors
  • Request clarifications/ confirmations to suppliers/contractors for unclear/ incomplete specs
  • Review the Terms and Conditions of PO and Contract
  • Conduct Pre-bid Meeting prior to tender submission
  • Interviewing suppliers and negotiating prices, discounts, advance payment, payment terms and transportation arrangements to meet quality, cost and delivery requirements;
  • Issues Contract/Lease Agreement and ensure accuracy and completeness of documents
  • Maintain and monitor PR (Purchase Requisition) and Contract in related procurement system
  • Maintain the accuracy of Vendor data 
  • Prepare bi-weekly purchasing report
  • Interfaces with suppliers/contractors to find solutions should problems occur and seek advice from Supervisor if necessary
  • Provide consultancy services to User on source of supply, prices, availability and general market trends
  • Help to implement systems and procedures for effective and efficient Procurement process
  • Proactively seek User demands for early involvement in planning
Working Schedule:

The standard working hours is forty (40) hours per week, Monday and ends on Friday for Jakarta Office with schedule 8:00 am – 5:00 pm. Meals periods are between 12:00 pm – 1:00 pm. However, he/she may be required to work extra hours in Jakarta office when required. The personnel will not be entitled for overtime allowance.

Medical Check-Up

Pre-employment package in Pondok Indah Hospital or equivalent

Salary Range

IDR 18 - 20 million gross/month