Contracts Specialist

Job Title: Contracts Specialist
Contract Type: Contract
Location: Abu Dhabi
Salary: Competitive
Start Date: 2019-11-17
Reference: BH-114327
Contact Name: Jervis Dey
Contact Email:
Job Published: November 17, 2019 12:19

Job Description

To be responsible for pre-award and post-award contracts management activities in relation to contracts managed by the Corporate Procurement Department.


Key Responsibilities:

Core Responsibilities:
  • Prepare Request for Expression of Interest and/or Pre-qualification to the potential bidders, assist in evaluation of responses and prepare Bidders Lists
  • Examine scope of work and other information provided by End Users and/or consultants for completeness and consistency
  • Prepare comprehensive ITT packages using standard forms and coordinate issuance to approved bidders
  • Coordinate pretender meetings and site visits with bidders, as required
  • Prepare all correspondence to bidders during the bidding period with necessary input from End User, where required
  • Coordinate and attend technical and commercial bid openings
  • Perform evaluation of unpriced commercial aspects of the technical bid and evaluation of commercial bid
  • Prepare recommendation for award and Notice of Award
  • Maintain and review computerized or manual records (contract logs and contract files)
  • Prepare the contract document(s) conforming agreed changes to the ITT package
  • Perform contract administration activities - bank guarantees, insurances, invoices, etc.
  • Provide contractual advice to End Users and prepare contractual correspondence
  • Review and evaluate variations and claims, prepare recommendations for approval of management and prepare contract amendments, as required
  • Perform close-out of contractual matters upon completion
  • Perform other relevant functions in the Contracts & Purchasing Department or Corporate Procurement & Support Department as assigned by the Corporate Contracts & Procurement Manager, and/or the Senior Corporate Procurement Support Officer and/or Senior Contracts Specialist
Strategic Responsibilities:
  • Ensure understanding, adherence and participation in relevant HSE requirements.

Educational and Technical Qualifications:
  • Bachelor’s Degree or equivalent in Engineering or Business Administration
Language Skills:
  • Written and Spoken English is essential, Arabic is preferred
Years of Experience:
  • 5 – 7 years of experience in pre-award and post-award contract management
Nature of Experience:
  • At least 2 years of experience in managing contracts in client organisations

Key Internal Contacts:

Purpose of Interaction:
  • End User
  • Legal & Finance
  • To coordinate at all stages before and after award of contract in accordance with the RACI Matrix in the Procurement Manual
  • To coordinate on legal and financial matters in accordance with the RACI Matrix in the Procurement Manual
Purpose of Interaction:
  • Vendors / Suppliers / Contractors
  • To coordinate the contractual and commercial discussions such as pre-award contract negotiations, variations & claims and contract close-outs

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