Field Document Control

Job title: Field Document Control
Contract Type: Contract
Location: Fort Mc Murray, Canada
Salary: Competitive
Reference: BH-117958
Contact Name: Kyleigh Semmens
Phone Number: +1 403 984 0912
Job Published: 20 days ago

Job Description

Our client is currently seeking a Site Document Controller for a 1 year contract.


Site Document Controller

Develops and maintains the Field Based Document Control System:

  • Ensures Document Control best practices are utilized for all on site documents.
  • Works with Canada legal to ensure that retention times align with Government requirements
  • Updates Documentation with the newest revisions and submits Red lined documents.
  • Provide expertise in documentation formatting for site personal
  • Provide expertise in Information Management systems for site personal
  • Able to source and develop documentation packages on request.
  • An active member in Site Base Safety Stand Up and PSI Care Card Program
  • Manages the communication, implementation and sustainment of all Field Based Document Control Processes through interaction with Stakeholders.
  • subject Matter Expert (SME) for Engineering Portal
  • Manages the Physical Document Control Library(s), retains and discards documentation as required by retention policies.
  • Manages the Electronic Document Control Library(s), retains and discards documentation as required by retention policies.
  • Enforces and maintains the documentation review cycles
  • Provides support in uploading documentation that requires retaining.
  • Support Field Operations with determining the best course of retention of documentation (Electronic vs Paper)
  • Updates documentation with newest revisions and red lines
  • Develops and supports the need for work packages on request (paper or electronic)
  • Provides support for Field based technical writing (eg. formatting requirements)
  • Works with Technical Services department in maintaining Bill of landings and invoices, that require retention.
  • Document requests
  • Tag requests
  • Issuing documentation
  • Distribution of documentation
  • Maintaining Master Redline Binders (project & MOC)
  • Weekly MMP MOC Audit
  • Processing Turnover Dossiers (scanning/uploading/distribution/storage)
  • Processing Redlines
  • Maintaining Master PID sets (hardcopy)
  • Providing weekly Technical Services report to OA, Competency, & Field Services Shift Supervisors
  • Maintaining on site library (purging documentation when no longer required)
  • Providing expertise/assistance to site teams for various IM EDMS
  • Drawing/document search requests
  • Printing requests
  • Plotter printing requests (CMT, ERT, Ground Disturbance)
  • Assisting with general queries (location of IM info/forms etc., IM processes, system access requests, system issues)
  • Formatting procedure documentation
  • Maintaining OneNote shift crossover notes
  • Sending site wide notifications of IM processes, issued procedures etc.


  • SAP
  • Site Experience
  • Sharepoint Experience
  • IMS experience is an asset