Project Administrator/project Secretary

Job Title: Project Administrator/project Secretary
Contract Type: Permanent
Location: West London, England
Salary: Competitive salary, excellent packages
Start Date: 2020-03-30
Reference: Project Admin/ Secretary
Contact Name: Dawn Aindow
Contact Email:
Job Published: March 06, 2020 07:38

Job Description

Our clients' Engineering Division based in Chiswick, is a leading global provider of engineering and technology, products and service solutions to the Oil & Gas industry.

They are currently looking for a Project Administrator/Project Secretary to provide effective and overall administrative support to specific areas within the Projects organisation. Administrative focal point for an OIl & Gas projects.

Preparation of reports, presentations and other documents, including collating and compiling of information from various sources in a timely manner, ensuring accurate presentation and formatting consistent with Corporate Design Guidelines

Provide administrative support to the Project Manager and the project team including but not limited to:

  • Organising project travel as required
  • Booking meeting rooms and arranging lunches along with any other equipment/resources required for meetings
  • Management of Project IT equipment stock, including , Logging and following up calls with IT/Facilities management on behalf of Projects Team
  • Office moves – ensuring all paperwork is completed and sent to relevant departments to ensure the swift movement of persons within the office/offices.   Also responsible for collating costs etc. for clients office space (one by various Co-ordinators)
  • Maintaining holiday charts, recording annual, sickness and CWW leave
  • Arranging Project Team Building events and social events
  • Delivering project mail, document meetings and distribute actions to participants as necessary
  • Maintain Project Info spreadsheet with information on who the project team members disciplines and telephone numbers
  • Assisting Project Managers in preparation for external and internal meetings, compiling minutes of meeting, Carry out any other requirements with the aim of improving efficiency of the Project Management Team
  • Ability to manage the visa process

Qualifications/personal attributes

  • Business administration course
  • SAP experience
  • Competent with Microsoft Applications (Word, Excel, PowerPoint)
  • Good Communicator
  • Team Player
  • Ability to work as part of a team or on own
  • Customer focused and orientated
  • Advantageous to have industry project experience

The spread of COVID-19 is affecting all of us. But as a global staffing company, NES would like to reassure our customers that we are fully operational across all our locations and are working closely with clients to ensure essential projects stay on track at this difficult time. For regular updates, please see our COVID-19 Support Hub.