Contract Conformance Specialist

Job Title: Contract Conformance Specialist
Contract Type: Contract
Location: Calgary, Canada
Salary: Competitive
Start Date: 2019-12-09
Reference: BH-120481
Contact Name: Kyleigh Semmens
Contact Email:
Job Published: December 09, 2019 23:34

Job Description

Our client is currently seeking a Contract Conformance Specialist to work a 1 year contract. The position will initially be based in Calgary and will move to site during the execution of the contract. 


  • The Contract Conformance Specialist (CCS) is accountable for the day-to-day conformance responsibilities for all executed contractual arrangements of assigned capital and maintenance projects.
  • Demonstrate understanding of and compliance with Project Execution contracting strategy. Facilitate preparation of contract exhibits, which include scope, specifications, pricing, and special instructions.
  • Assist in write technical contract language describing the scope, pricing, and special instructions for each assigned project.
  • Coordinate with the contract management group specialist to ensure project specific functional requirements and contractor clarifications & qualifications (when applicable) are incorporate in the final contract documents.
  • Support project management in contractor contract negotiations during the contract bidding and formation phases.
  • Coordinate project team in its development of a project specific communication plan. Participate and assist with training in regard to contract conformance to team and third-party personnel.
  • Maintain contractor correspondence and documentation logs. Prepare and transmit in a timely fashion company generated correspondence, with concurrence of project team functional lead, construction manager and project manager.
  • Manage change order process, which includes managing change order log, generating change directives, reviewing contractor requested changes, and preparing approved change orders.
  • Prepare meeting agenda, participate in person at, and take & distribute meeting notes for, all contract-related meetings between company and contractor. Establish and implement project contract document control and retention system in compliance with company procedures.
  • Review contractor submitted invoices for compliance with the requirements; distribute for review and approval by the appropriate personnel; and monitor through payment to the contractor. Coordinate with project team, CCRL, contract conformance manager and legal lead, as required, in resolution of contractual issues as they arise.
  • Request, monitor and track service request orders (SRO) for project outside services providers throughout the project duration. Coordinate contract close-out with project team to ensure strict compliance with the related contracts. Close out project contract files and submit for retention in compliance with Company procedures.

  • Demonstrated ability to communicate in a clear, concise, and organized manner. Demonstrated excellent human relations, influencing, and listening skills to deal effectively with all levels of employees and management.
  • Ability to develop collaborative working relationships with other departments to achieve goals.
  • Familiarity with best management practices for contracting. Ability to support the negotiation of complex contracting issues. Ability to manage multiple tasks and to perform work with a reasonable level of supervision.
  • Ability to communicate and interact effectively in a team environment. Excellent organizational skills. Excellent technical writing skills. Ability to effectively prioritize work in a timely manner.
  • Demonstrated ability to proactively and effectively solve problems by using analytical skills to take corrective action before they become crises.
  • Demonstrated proficiency working with office computer applications such as Microsoft Office. Review documents submitted by contractors for compliance with contract, and provide notification to contractors of non-compliance and deviations from baselines, with concurrence of team and project manager
  • Bachelor?s degree in an engineering, construction, legal, technical or business discipline with a minimum of 4 years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry; or Associates degree with a minimum 7-10 years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry.
  • Specific knowledge and experience in contracting process and issues related to energy industry construction projects.
  • Fundamental understanding of intent, context purpose and utilization of all documents typically included in or required by a contract.