Invoice Administrator

Job Title: Invoice Administrator
Contract Type: Contract
Location: Calgary, Canada
Salary: Competitive
Start Date: 2019-12-11
Reference: BH-120648
Contact Name: Keeley Gormley
Contact Email:
Job Published: December 11, 2019 20:01

Job Description

Our client, a large oil and gas company, is currently seeking an Invoice Administrator for a 1 year contract in Calgary AB to start immediately.

Responsibilities would include the following:

  • Receive invoices from vendors / contractors via e-mail or regular mail, and ensure they are coded to the correct AFE and Purchase Order.
  • Verify invoices against rate schedules, contracts, bills of material, change orders and other supporting documentation to ensure completeness and accuracy. Analyze and solution discrepancies.
  • Review related purchase orders (SAP) to verify available funds to process invoices. Inform Project Controls and Project Managers when amounts are close to being exceeded.
  • Process cheque requests and coordinate prompt delivery of cheques when required as well as reconcile holdbacks.
  • Ensure adherence to all applicable department and corporate standards, i.e., Accounting’s audit and compliance procedures.
  • Create Goods Receipts and Service Entry Sheets in SAP, and upload verified and approved back-ups.
  • Assist PO Coordinator and Project Control Specialist to ensure timely processing / approvals of Purchase Requisitions.
  • Create Purchase Requisitions for materials and services in SAP.
  • Provide weekly update of paid invoices to Project Control Supervisor and Project Control Specialists.
  • Prepare journal entries and corrections as required.
  • Support funding requests, accruals and identification of aging invoices.