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Administrative Assistant - Beaumont

Job title: Administrative Assistant - Beaumont
Contract Type: Contract
Location: Beaumont, United States
Industry:
Salary: Competitive
Reference: BH-121912
Contact Name: Kate Rossiello
Phone Number: +1 713 551 4444
Job Published: 5 days ago

Job Description


Responsibilities:
  • Overseeing general office operation.
  • Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.
  • Coordinating appointments and meetings and managing staff calendars and schedules.
  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
  • Providing real-time scheduling support by booking appointments and preventing conflicts.
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
  • Screening phone calls and routing callers to the appropriate party.
  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the needs of others in order to ensure their seamless and positive experience.
Minimum Qualifications: (Degree, training, or certification required)
High school diploma or equivalent; college degree preferred
Minimum Experience: (Technical, functional, and/or leadership experience required)
Job Specific Skills: (Key functional, leadership, or business skills required)
Adept in Technology
Verbal & Written Communication
Strong organization skills needed
Time Management
Strategic Planning; prioritizing tasks
Anticipates Needs; anticipate needs and complete important tasks without needing to be asked
Competencies: (Key functional, leadership, or business competencies required)
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office

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