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Administrative Assistant

Job title: Administrative Assistant
Contract Type: Contract
Location: Calgary, Canada
Industry:
Salary: Competitive
Reference: BH-122435
Contact Name: Keeley Gormley
Phone Number: +1 403 984 0912
Job Published: 28 days ago

Job Description

Our client, a large oil and gas company, is currently seeking an Administrative Assistant for an 11 month contract in Calgary, AB.

 

You will use your expertise to:

  • Manage and schedule the Outlook calendar, inbox, events, tasks and contacts and tactically plan, schedule and track all necessary information
  • Maintain organization and preparation in advance for meetings and events (confirm participant availability, develop agendas, ensure timely availability of pre-reads and meeting material, briefing notes, presentations and general correspondence writing)
  • Maintain a close working relationship with the leader to plan travel throughout the year, making sure travel aligns with meetings and other events
  • Balance all interactions including in-person meetings, teleconferences or video conferences and distribute all related materials
  • Assist with vendor management and process payment requests (personal business expenses) and prepare and submit monthly Visa statements
  • Attend meetings as requested, to document action items, key messages, participate and provide support
  • Provide back-up coverage for administrative team
We’d like to review your application if you have…

Must-haves (minimum requirements):

  • Five years of related work experience in an equivalent role
  • Three years as a senior administrative assistant handling senior leaders’ schedules, large amounts of information and multiple priorities
  • A high school diploma or General Education Diploma (GED)
  • Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel and PowerPoint)
  • Knowledge in setting up, booking and troubleshooting video and Skype conference meetings
  • Professionalism and integrity, acting with discretion and confidentiality
  • Proven high level of attention to detail, undertaking all work in a planned, methodical and accurate manner
  • Alignment with our values of: safety above all else, respect, raise the bar, commitments matter and do the right thing
Preference for:

  • A post-secondary education
  • Knowledge of Skype, SAP and Livelink (workflows, shopping carts, Livelink permissions and collaboration rooms)
  • A continuous improvement attitude with a hardworking positive demeanor ready to face a dynamic and changing work environment
Our client, a large oil and gas company, is currently seeking an Administrative Assistant for an 11 month contract in Calgary, AB.

 

You will use your expertise to:

  • Manage and schedule the Outlook calendar, inbox, events, tasks and contacts and tactically plan, schedule and track all necessary information
  • Maintain organization and preparation in advance for meetings and events (confirm participant availability, develop agendas, ensure timely availability of pre-reads and meeting material, briefing notes, presentations and general correspondence writing)
  • Maintain a close working relationship with the leader to plan travel throughout the year, making sure travel aligns with meetings and other events
  • Balance all interactions including in-person meetings, teleconferences or video conferences and distribute all related materials
  • Assist with vendor management and process payment requests (personal business expenses) and prepare and submit monthly Visa statements
  • Attend meetings as requested, to document action items, key messages, participate and provide support
  • Provide back-up coverage for administrative team
We’d like to review your application if you have…

Must-haves (minimum requirements):

  • Five years of related work experience in an equivalent role
  • Three years as a senior administrative assistant handling senior leaders’ schedules, large amounts of information and multiple priorities
  • A high school diploma or General Education Diploma (GED)
  • Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel and PowerPoint)
  • Knowledge in setting up, booking and troubleshooting video and Skype conference meetings
  • Professionalism and integrity, acting with discretion and confidentiality
  • Proven high level of attention to detail, undertaking all work in a planned, methodical and accurate manner
  • Alignment with our values of: safety above all else, respect, raise the bar, commitments matter and do the right thing
Preference for:

  • A post-secondary education
  • Knowledge of Skype, SAP and Livelink (workflows, shopping carts, Livelink permissions and collaboration rooms)
  • A continuous improvement attitude with a hardworking positive demeanor ready to face a dynamic and changing work environment

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