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Contracts Advisor II

Job Title: Contracts Advisor II
Contract Type: Contract
Location: Houston, United States
Industry:
Salary: Negotiable
Start Date: 2020-01-22
Reference: BH-121272
Contact Name: Kelsey Knowles
Contact Email: kelsey.knowles@nesgt.com
Job Published: January 22, 2020 22:17

Job Description

MAIN FUNCTIONS
The Contracts Advisor is assigned to the Project, and responsible for ensuring execution of high quality prime contracts, executing contract administration processes, assisting the PMT with contractor management, and coordinating interfaces post-contract award for the Project through contract close-out.

TASKS AND RESPONSIBILITIES:

EPC Contract Execution:
• Lead development of and implement Contract Administration, including working with Project Manager and Business Manager in aligning on contract administration responsibilities
• Participate in internal kick-off meeting with Company personnel to ensure contract awareness, review contract terms and conditions, change order process, and claims avoidance
• Assist with coordination of external kick-off meetings with Company and Contractor personnel to review key clauses of the Principal Document, Coordination Procedure, contract deliverables, change order process, and business practices
• Conduct general contract administration training for new Project Team (PT) members
• Review / comment on Contractor’s contracting and subcontracting plans, procedures / processes deliverables to ensure compliance with Company's requirements
• Develop detailed Contractor Early Deliverables Log, including roles / responsibilities for Company review / approval and target due dates
• Expedite / file Contractor commercial documents (e.g. insurance certificates, Parent Company Guarantees, LOCs, etc.). File original Bank Guarantees/LOCs per agreed processes
• Finalize Contractor’s Change Control Plan
• Review Contractor’s compliance with Company’s prevention of Illegal Information Brokering and compliance with business standards guidelines
• Ensure proper flow-down of EPC terms and conditions to Contractor’s various proforma subcontracting documents and assurance of risk distribution
• Review / update contract file system / procedures
• Review / Update / Coordinate PT contractual correspondence procedures / communications, including any notices associated with the contract (PT Document Distribution matrix)
• Develop / Monitor approval process and compliance with invoicing and payment process
• Coordinate change control process, including: amendments, change notices, change orders and other contract changes (MOC process) (Change Order log) (Deviation log)
• Within 6 months of EPC contract award, arrange with Contract Execution SMEs for Contracting and Materials Management Functional Assurance Review
• Oversee Contractor’s subcontracting activities, coordinate PT engagement in Company review / approval of individual subcontracting plans, and subcontract development activities from qualification through award / execution
• Oversee Contractor’s subcontract administration
• Monitor compliance with liquidated damages contract terms
• Coordinate issuance of suspension, cancellation, and / or termination notices in line with contract terms
• Coordinate preparation and issuance of contract letters, milestone completion notices, turnover notices and acceptance notice(s) in accordance with contract and approval process / procedures
• Develop and administer performance incentive plan, if applicable, with assistance / endorsement from Contract Execution SMEs
• Act as PT liaison with Contracting and Materials Organization
• Monitor Bank Guarantee or LOC expiration dates and values vs updated contract value and adjust periodically as needed if significant contract changes have occurred
• Advise project team of contract administration and subcontracting issues, and steps being taken to mitigate consequences
• Participate in PT weekly / monthly meetings with Contractor
• Participate in required training
• Measure contractor performance and provide feedback through project and functional management
• Capture and communicate contract administration and subcontracting lessons learned for project
• Develop the Contract Close Out Plan (part of Project Close Out Plan)
• Establish a close-out agreement with Contractor (settlement of any outstanding items)
• Review Bank Guarantee or Letter of Credit and extend or return as necessary. Also review for adjustments in value during the warranty period per contract terms
• Verify and agree on final invoice, including release of retention, if any, plus secure release of liens and claims documentation prior to close-out
• Ensure all parties understand contract's surviving obligations
• Implement project specific claims procedure and resolve contracting related claims, with assistance / endorsement from Contract Execution SMEs
• Ensure orderly turnover of project (with regards to contracting) to operating organization
• Other tasks as directed by the Project Supervisors or Managers.

CE QUALIFICATIONS AND EXPERIENCE
• BS in Engineering preferred (Engineering, Construction Management or MBA desirable), but not required
• Upstream EPC Contract Administration experience
• 10+ years of broad-based, industry contracting experience with some experience in projects
• Competent proficiency in contracting / subcontracting skills area
• Experience in Project Services, Construction, or Production contracting areas
• Proficient in oral and written communications
• Experienced in commercial negotiations, contractor management and contract administration
• Strong analytical, negotiation, and communication skills