Job title: Administrator
Contract Type: Permanent
Location: West London, England
Salary: Competitive salary, excellent packages
Reference: 35128
Contact Name: Dawn Aindow
Phone Number: +44 (0) 208 8117301
Job Published: 22 days ago

Job Description

Our client is a major Oil & Gas company, based in West London who due to new projects is looking for an Experienced Administrator  to provide effective and overall administrative support to specific areas within the Projects organisation. and to be come the administrative focal point for new project.

Preparation of reports, presentations and other documents, including collating and compiling of information from various sources in a timely manner, ensuring accurate presentation and formatting consistent with Corporate Design Guidelines
Provide administrative support to the Project Manager and the project team including but not limited to:

  • Organising project travel as required
  • Booking meeting rooms and arranging lunches along with any other equipment/resources required for meetings
  • Management of Project IT equipment stock, including , Logging and following up calls with IT/Facilities management on behalf of Projects Team
  • Office moves – ensuring all paperwork is completed and sent to relevant departments to ensure the swift movement of persons within the office/offices.   Also responsible for collating costs etc. for clients office space 
  • Maintaining holiday charts, recording annual, sickness and CWW leave
  • Arranging Project Team Building events and social events
  • Delivering project mail, document meetings and distribute actions to participants as necessary
  • Maintain Project Info spreadsheet with information on who the project team members disciplines and telephone numbers
  • Assisting Project Managers in preparation for external and internal meetings, compiling minutes of meeting, Carry out any other requirements with the aim of improving efficiency of the Project Management Team
  • Ability to manage the visa process
  • good numeracy ability

Preference to have

  • Business administration course
  • SAP experience
  • Competent with Microsoft Applications (Word, Excel, PowerPoint)
  • Good Communicator
  • Team Player
  • Ability to work as part of a team or on own
  • Customer focused and orientated

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