Senior Administrative Assistant

Job title: Senior Administrative Assistant
Contract Type: Contract
Location: Calgary, Canada
Salary: Competitive
Reference: BH-123778
Contact Name: Keeley Gormley
Phone Number: +1 403 984 0912
Job Published: 8 days ago

Job Description

Our client , a large oil and gas company, is currently seeking a Senior Administrative Assistant for a 1 year contract in Calgary, AB.


Job Summary:

Our client is currently seeking a highly professional Sr Administrative Assistant who demonstrates strong business judgment in all aspects of communication, has superior organizational skills and enjoys working in a busy environment with changing priorities. This position will provide direct professional administrative support at the VP level. This high-paced position will assist with a variety of duties related to planning, developing and coordinating activities.


Core Responsibilities

  • Liaising with all levels of management including the C-Suite to proactively deal with changing priorities and inquiries.
  • Managing the VP’s e-mail and calendar as well as receiving and screening telephone calls, mail and visitors.
  • Scheduling and coordinating regular meetings with the C-Suite.
  • Liaising with directors, managers and departmental staff to request, gather and summarize information.  
  • Arranging and coordinating supplier visits.
  • Supporting  Office Safety program.
  • Developing presentation materials to assist in effective reporting for the senior management and executive management teams.
  • Maintaining accurate tracking and recording of document approvals.
  • Independently handling general office administration tasks such as coordinating travel arrangements, completing and managing service requests, time entries, maintaining SharePoint data and filing.
  • Organizing meetings and townhalls (internal and offsite) including: setting up Lync and video conferencing equipment; coordinating weekly staff meetings; setting up and facilitating bi-weekly leadership meetings; preparing agenda and logging action items.
  • Preparing general correspondence, reports and completing specific research.
  • Attending administrative round-tables
  • Developing and maintaining up-to-date administrative handbook.



  • Senior progressive administrative/secretarial experience preferably in the petroleum industry.

Education & Professional Designations

  • High school diploma, secretarial diploma, or equivalent training and business experience.

Working Conditions

  • Office job which includes sitting, computer work, and standing.

Safety Sensitive

  • Safety Sensitive:   No



Organizational Competencies

  • Strong organization skills with the ability to set priorities, follow-up and meet deadlines.
  • Ability to communicate effectively with external contacts and employees at all levels of the company including senior executives.
  • Excellent proof reading and business writing skills.
  • Displaying tact and good judgment in resolving problems and answering inquiries.
  • Ability to work independently in a fast-paced, varied and diverse environment with changing priorities.
  • A high degree of initiative and self-motivation.
  • Strong proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, Concur and HDMS is required; SAP would be an asset.
  • Work collaboratively with the administrative group within Procurement and across SE&P.
  • Technical Professional Skills
  • Drives for Results
  • Forward Thinking
  • Change Agility
  • Develops Potential
  • Communicates Effectively
  • Works Collaboratively

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