Administrative Assistant III - Corpus Christi

Job Title: Administrative Assistant III - Corpus Christi
Contract Type: Contract
Location: Houston, United States
Salary: Competitive
Start Date: 2020-03-02
Reference: BH-125043
Contact Name: Kate Rossiello
Contact Email:
Job Published: March 02, 2020 15:16

Job Description

Required Qualifications:
•    High School Diploma or equivalent
•    A minimum of 5 years of Administrative Assistant experience within an Oil/Gas or Construction environment
•    Strong experience managing calendar schedules, meetings, domestic travel coordination, etc.
•    Advanced experience Outlook and Word
•    Intermediate experience Excel, SharePoint, MS Teams and OneNote
•    Candidates local to Ingleside, TX area required.

•    PCARD management and CTREX skills
•    Bilingual- proficiency in Spanish

•    Provide support on reporting and other project services areas.
•    Onboarding/Offboarding: Personnel Change Administration (PCA), Welcome Letter and welcome packet, processes up-dates
•    Coordination of SLT meetings, including governance quarterly meetings with Houston Management team
•    Anticipate, prepare, organize, and summarize various reports for SLT
•    Arrange meetings with internal and/or external customers including conference room necessary equipment/material, catering, and invitation to others as required
•    Organize logistics, including coordination with hotel management of schedule, speaker presentations, registration and hotel/AV services Understanding of 3rd party service providers (hotels, restaurants, etc) contracts and meeting setup, AV and IT setup,  and possibly Chevron booking programs
•    Supports stakeholder and communication activities, access to buildings with Houston Team, Subcontractors and Partners
•    Coordinate Office Space, Update Floor Plans and coordinates moves
•    Manpower Baseline / Staffing plan Administration, Update Roster, Org Charts Distribution Lists and GLAM
•    Point of contact for monthly roster maintenance – review reports and make adjustments of mobilization/demobilization based on manpower updates from Project Controls
•    PCARD management and skills for expense reports
•    HES support, IIF Onboarding coordinator
•    Properly handles sensitive and confidential material
•    Manage reproduction requests through 3rd party vendors

The spread of COVID-19 is affecting all of us. But as a global staffing company, NES would like to reassure our customers that we are fully operational across all our locations and are working closely with clients to ensure essential projects stay on track at this difficult time. For regular updates, please see our COVID-19 Support Hub.