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Administrative Assistant

Job Title: Administrative Assistant
Contract Type: Contract
Location: Houston, United States
Industry:
Salary: USD14 - USD15 per hour, Benefits: Yes
Start Date: 2018-02-01
Reference: 76276
Contact Name: Mariana Molina
Contact Email: mariana.molina@nesgt.com
Job Published: January 19, 2018 14:41

Job Description

Administrative Assistant

 

Location: Downtown Houston

Duration: February 2018- January 2019

 

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

 

Job Responsibilities:
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents.
  • File and retrieve corporate documents, records, and reports.
  • Open, sort and distribute incoming correspondence, including faxes and emails.
  • Prepare responses to correspondence containing routing inquiries.
  • Meeting deadlines
 

Skills:
  • Verbal and written communication skills, multitasking, customer service skills and interpersonal skills.
  • Ability to work independently and manage one's time.
  • Excellent oral and written communication skills
  • Superior customer service and interpersonal skills
  • Ability to multi-task and keep information organized and confidential.
  • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
 

Deliverables:
  • Support expatriate administration group
  • Ensure group inbox is up-to-date with routine monitoring
  • Log all incoming emails
  • Send invitations to expatriates within specified timeframe
  • Communicate with expatriate to schedule appropriate orientation
  • Inform Intercultural Specialist of all scheduled orientations
  • Provide back-up support for scheduling resources
  • Ensure proper supply chain management for Intercultural orientation and workshop materials
  • resource books and maps is current and organized
  • Ensure materials are available on time for orientations in Houston and San Ramon and for virtual orientations
  • Submit expense reports and invoices for processing
 

Education/Experience:
  • High school diploma or GED required.
  • 2-4 years’ experience required.